List of new Office 365 features announced in SharePoint Conference 2018 at Las Vegas

Hi Folks ,

Please go through the images below to have a sneak peek of the new features in Office 365 that was announced in  the SharePoint Conference at Las Vegas .Just in case you have missed to see the SharePoint Virtual Summit you can view the recording from this link .

Note : Most of these features that you see below are yet to be released and few of them are already avaiable for you to use in Office 365 .

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Good luck in adopting these new features in Office 365 …..Happy SharePointing!!!

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Part 1 -How Secure is your Office 365 Ecosystem?

 

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Note : You can also view my webinar recording on this topic from the link below

So, today’s blog post is going to be focused on the Security and Compliance features in Office 365 so that you folks can understand how secure your Office 365 ecosystem is. It’s a known fact that organizations across the globe are embracing Digital transformation to meet the growing needs and deeds of today’s Cloud first and Mobile first world and Office 365 is playing a vital role in this transformation. Now, if you think about this from a business standpoint, the reason to embrace digital transformation in an organization is wide because it just doesn’t help you to be meet the needs and deeds of your customer, but it also empowers your employees to be more creative and productive. Now, speaking about this I ‘d like to recall a quote from Jeff Bezos (CEO of Amazon) where he says, The biggest threat to successful companies is “…if you won’t or can’t embrace powerful trends quickly. If you fight them, you’re probably fighting the future. Embrace them and you have a tailwind.”  I’m pretty sure this makes a lot of sense.

Alright, now speaking about the Security and Compliance features in Office 365, we all know that Office 365(formerly known as BPOS) was introduced on 2011 and it has come a long way since then. It has received many major updates as well as many new features and services alongside this journey and today it has turned out to become world’s number 1 SaaS solution and Microsoft has worked hard to keep up this place. The below mentioned image should give you an overview of the current momentum of Office 365 in today’s IT market.

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Although, these numbers are great and undoubtfully Office 365 is really a great service. We as customers are always concerned about security because our data is not in our datacenters and instead it’s in Microsoft’s datacenter and there are many other parameters that concerns us. I often hear this from my friends who work as CISO’s in their respective organizations and of course many security folks whom I know in the industry have shared the same vision. So, the burning question in all our minds is …. What about security? How do I ensure that I have not been compromised? How do I make sure that my data is in my control even though Microsoft is the custodian for it? Also in addition to that, today’s security landscape is really scary .

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Moreover, it’s just not that …Earlier when we all had our applications such as Exchange Server, SharePoint Server, Skype for Business server & LOB apps running in on-premises servers in our datacenters we had the concept of firewall which was acting as the security perimeter as shown in the image below.

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Now, with Cloud we have fewer boundaries but more data and more apps which bring in more complexity as shown in the image below.

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This of course raises a question in all our minds as decision makers about how can I enable productivity without compromising security? Because all these services which Office 365 offers are really great, but how do I trust the service? How do I ensure that my data is on safe hands?

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Well, there are a lot of tools out there that can be purchased for this purpose but then all these tools are meant to solve a specific purpose and they can’t solve all the problems related to security in Office 365. So, it’s quite confusing for the Security folks to decide which tool to buy to ensure that their data is secure. We have a wide variety tools but then they don’t solve all the problems and in addition to that you would also end up in managing all these tools individually which requires a lot of manpower and would often lead to management overhead as well. On top of this the license for all these products could cost you a fortune.

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So, now that I have lined up all the issues that we face in securing data on a Cloud first mobile first world in front of you folks, I’m going to explain about how to get rid of this and ensure that your data is secure by using all the Security and Compliance features in Office 365.

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So, this post is mainly meant to showcase the security and compliance features in Office 365 that organizations can count on to ensure that Office 365 is really a trustworthy service and to also make them understand about how they can benefit from these features without purchasing multiple tools. These features that I’m referring to can be a life saver as you can get everything you want as depicted in the image below.

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Note: This is going to a series of articles where I’ll be explaining each feature in detail. So initially I’ll begin with giving an overview of all the features and in a later blog post I’ll be getting into the nitty gritty of all the features. Alright, I guess I’ve set the mood now so let’s get started …

Listed below are the areas of focus for Security and Compliance in Office 365 and we have couple of offerings from Microsoft for each of these areas. These services might not really add more value if you use them individually but when it is put together and given to as a service names as EMS (i.e. Enterprise Mobility and Security) it can make wonders.

Note:  All the features that I’ll be mentioning below can either be purchased separately or can be purchased together as package called as Enterprise Mobility and Security. EMS is available to us in two flavors as mentioned below

  1. Enterprise Mobility and Security E3 (aka: EMS E3)
  2. Enterprise Mobility and Security E3 (aka: EMS E5)

Please go through the link below to understand the licensing details for EMS E3 & E5

https://www.microsoft.com/en-in/cloud-platform/enterprise-mobility-security-pricing

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The image below should give you an overview of all the offering we have under each area.

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Now, let’s jump in and look into these offering individually.

1.Threat Protection:

Listed below are the offerings we have under Threat Protection category

  1. Exchange Online Protection (aka: EOP)
  2. Office 365 Advanced Threat Protection (aka: ATP)
  3. Office 365 Threat Intelligence

 

  1. Exchange Online Protection (aka: EOP):

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Microsoft Exchange Online Protection (EOP) is an email filtering solution that’s hosted on the cloud and it takes care of protection against spam and malicious malware attacks in your organization.  In addition to that it also protects your organization from messaging-policy violations. It sits in front all outlook.com and Office 365 mailboxes and scans all the emails. It can be used for both on-premises and cloud mailboxes.

Listed below are the primary ways of using EOP for message protection:

Standalone scenario: In this method Exchange Online Protection is used to provide cloud -based email filtering service for your on-premises Microsoft Exchange Server environment as well as legacy Exchange Server versions such as Exchange server 2007 or for any other on-premises SMTP email service providers.

With Microsoft Exchange Online (Office 365): By default, EOP protects Microsoft Exchange Online cloud-hosted mailboxes.

Hybrid deployment:  EOP can be configured to protect your messaging environment if you have a Hybrid environment configured where you have a mix of mailboxes in on-premises as well as online.

The below mentioned image should give you an overview of how Exchange Online Protection Mail Flow works.

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The below image should give you a high-level overview about how EOP processes incoming email.

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Explanation:

  1. An incoming email from the internet initially goes through the connection filtering, where it checks the sender’s reputation and scans the message for malware. Most of the spam is stopped at this point and deleted by EOP.
  2. Once done the message continues through policy filtering, where messages are evaluated against custom transport rules that you create or enforce from a template. For instance, you can have a rule configured in such a manner that an email gets triggered to the manager’s mailbox when a mail arrives from a specific sender. (Data loss prevention checks also occurs at this point if you have that feature enabled)
  3. After that, messages pass through content filtering, where content is checked for terminology or properties common to spam. A message determined to be spam by the content filter can be sent to a user’s Junk Email folder or to the quarantine, among other options, based on your settings.
  4. Finally, after an email is scanned thoroughly by all these protection layers, it gets delivered to the recipient.

Now, let’s look into how the mail flow works on an inbound scenario, outbound scenario and on Hybrid mode (i.e. online and on-premises together).

a) How the inbound mail flow works?

  1. EOP routes email to your on-premises environment via outbound connectors
  2. Your on-premises email system receives via one or more anonymous receive connectors
  3. You do not need to configure both inbound and outbound mail flow at the same time

b) How the outbound mail flow works?

  1. On-premises servers route email to EOP for delivery to the internet by utilizing a smart host. In Exchange, that is a send connector for the * address space. Use the same address as the MX record is for the internet as smart host value
  2. Configure an inbound connector in Exchange Online Protection to receive emails from on-premises. Configure connector to accept only from your on-premises TLS certificate or configure to receive from your IP range.
  3. EOP will scan for outbound spam and route to internet via EOP published IP ranges for email or the unpublished “high risk pool” of IP addresses for identified spam.

c) How the mail flow works in Hybrid mode?

  1. Hybrid is a likelihood when you have Exchange Online mailboxes and Exchange Server on-premises
  2. All email to an Exchange Online mailbox goes through EOP – no direct delivery even with hybrid

Therefore, configure hybrid properly to ensure internal email is treated as internal

EOP Licensing:

  1. EOP standalone – This service is designed for on-premises Exchange mailboxes.
  2. EOP in Office 365 – This service is designed for Exchange Online mailboxes in the cloud.
  3. Exchange Enterprise CAL – This service is similar to EOP standalone plan, but it also includes data loss prevention and in addition to that it also includes PowerShell remoting administration capabilities.

Also, please go through this link below to know in detail about EOP licensing.

https://products.office.com/en-us/exchange/exchange-email-security-spam-protection

2.Office 365 Advanced Threat Protection (aka: ATP):

Office 365 Advanced Threat protection protects your email, SharePoint & OneDrive for Business files and Office Online files against unknown and highly sophisticated attacks. Initially when ATP was launched it was available only for emails. But today, ATP can take care of SharePoint Online, OneDrive for Business, Microsoft Teams and also Office Online.

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Listed below are the four pillars of Office 365 Advanced Threat Protection:

  1. Secure your mailboxes against advanced threats
  2. Protect against unsafe attachments
  3. Protect your environment when users click malicious links
  4. Get rich reporting and track links in messages.

 

  1. Secure your mailboxes against advanced threats:

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New malware campaigns are being launched every day by attackers, and Office 365 has a solution to help protect your email, files, and online storage against them. Office 365 Advanced Threat Protection can help to protect user’s mailboxes, SharePoint and OneDrive files, online storage, and applications against new, sophisticated attacks in real time. It offers holistic protection in Microsoft Teams, Word, Excel, PowerPoint, Visio, SharePoint Online, and OneDrive for Business. By providing protection against unsafe attachments and expanding the protection capabilities against malicious links, it leverages the security features of Exchange Online Protection to provide better zero-day protection.

2. Protect against unsafe attachments:

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With Safe Attachments, you can prevent malicious attachments from impacting your messaging environment, even if their signatures are not known. Any content that looks suspicious goes through a real-time behavioral malware analysis that uses machine learning techniques to validate the content for suspicious activities. Unsafe attachments gets thoroughly scanned in a sandboxed environment before being sent to recipients. The advantage is a malware free and cleaner inbox with better zero-day attack protection. So what basically happens behind the scenes here is , every email gets scanned in the Safe attachment sandboxed environment which is built by Microsoft and the recipient would initially just receive the email body without the attachment stating that his attachment is being scanned and would be delivered in a minute .If the Safe attachment sandboxed environment doesn’t find any malicious content the recipient will receive the attachment in next few minutes , if not the attachment would be quarantined and the Office 365 admin as well as the user would be notified . Also, for any given reason if the attachment which has malicious content in it gets delivered and later MS figures out that it has malicious files in it, even at that point of time ATP can pull back that email despite of it reaching the user’s mailbox.

3.Protect your environment when users click malicious links:

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Exchange Online Protection which we discussed above provides protection against harmful links by scanning the content in the link. Safe Links expands on this by protecting your environment when an end user clicks on link which is shared to him via an email. While the content is being scanned, the URLs are rewritten to go through Office 365. The URLs are examined in real time, at the time a user clicks them. If a link is unsafe, the user is warned not to visit the site or informed that the site has been blocked as shown in the screenshot above. Reporting is available, so administrators can track which users clicked a link and when they clicked it. In this case, the URL’s gets scanned in the Safe Link virtual environment by Microsoft which is similar to the Safe attachment sandboxed environment that I explained above.

4. Get rich reporting and track links in messages:

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Gain critical insights into who is being targeted in your organization and the category of attacks you are facing. Reporting and message trace allows us to check the messages that have been blocked due to unknown viruses or harmful malwares. In addition to that URL trace allows us to track individual malicious links in the messages that have been clicked.

The below mentioned image should give you a complete overview about the architecture of Advanced Threat Protection in Office 365.

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Purchasing Office 365 Advanced Threat Protection:

You can add Advanced Threat Protection to the following Exchange and Office 365 subscription plans:

  1. Exchange Online Plan 1 & Exchange Online Plan 2
  2. Office 365 F1
  3. Exchange Online Protection
  4. Office 365 Business Essentials
  5. Office 365 Business Premium
  6. Office 365 Enterprise E1
  7. Office 365 Enterprise E2
  8. Office 365 Enterprise E3
  9. Office 365 Enterprise E4
  10. Office 365 Enterprise E5
  11. Office 365 Enterprise K1
  12. Office 365 Enterprise K2
  13. Office 365 Education

5.Office 365 Threat Intelligence:

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Threat Intelligence makes use of the Microsoft Intelligent Security Graph, which analyzes billions of data points from Microsoft global data centers, Office clients, email, user authentications, signals and much more from the Windows and Azure ecosystems and other incidents that impact the Office 365 ecosystem.

So, in a nutshell what’s Office 365 Threat Intelligence? Well, Office 365 Threat Intelligence helps Office 365 administrators and  Security folks protect their organization’s Office 365 users by doing the below mentioned three things ….

  1. Making it easy to identify, monitor and understand attacks
  2. Helping to quickly address threats in Exchange Online and SharePoint Online
  3. Providing insights and knowledge to help prevent attacks against their organization

Now, if you’re wondering about what’s a Microsoft Intelligent Security Graph which I’ve explained above, let me try to explain that below.

The Microsoft Intelligent Security graph is a service built by Microsoft to collect telemetry data generated by all users using Office 365, devices that are connected to Office 365, IP addresses from which you login to Office 365 etc. and they have built an intelligent security graph. Now this basically has Machine Learning and Artificial intelligence built into it so that it studies every user’s behavior in Office 365 (meaning, from where a user logs in often, from which IP address does he/she login, from which country does he login, from which mobile device does he often connects to Office 365 etc.) and for any given reason if it finds an abnormal or anomaly activity from the normal behavior it marks that activity as malicious and takes appropriate security measures. The best part is, all this is done on its own without any human intervention. The below image should help you understand the amount of telemetry data Microsoft collects every month.

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Although, this is jaw dropping and sounds bit crazy, there’s a method to this madness. Now, let me try to explain that, the attacks that you see today in a cloud first mobile first world are very sophisticated and you need to respond to that in minutes and not in hours or days and if your failing to do so the amount damage caused could be really unbearable as attackers out there are getting smarter day by day. So, I’m glad that Microsoft has built the Microsoft Intelligent Security graph for their Cloud services which helps us to be protected. Now based on the signal it gets from a user’s activity the below mentioned actions would be prompted for the user as shown in the image below. Microsoft says that they analyze 10 TB of data every day and this is expected to increase eventually.

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If you’re interested in knowing more about Microsoft Intelligent Security graph, I’d urge you all to go through the below mentioned two links.

https://blogs.technet.microsoft.com/iftekhar/2018/02/25/artificial-intelligence-and-machine-learning-for-nextgen-threat-protection/

http://cloud-platform-assets.azurewebsites.net/intelligent-security-graph/

https://www.youtube.com/watch?v=-Q_G3yF9ZL4

So, what else do we have under Threat Intelligence? Well, we have three important components as a part of Threat intelligence which I want you folks to pay attention to.

  1. Threat dashboard:

You can use the Threat dashboard (this is also referred to as the Security dashboard) to quickly see what threats have been addressed, and this can also be used as a visual way to report to business decision makers how Office 365 services are securing your business.

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To access this dashboard, navigate to Security & Compliance Center in the Office 365 admin center –>go to Threat management –>Dashboard.

Threat Explorer:

Threat explorer helps you to analyze threats, see the volume of attacks periodically, and analyze data by threat families, attacker infrastructure, and much more. The Threat explorer is the starting place for any security analyst’s investigation workflow.

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To access this report, navigate to Security & Compliance Center in the Office 365 admin center –>  go to Threat management–> Explorer.

Incidents:

You can use the Incidents list section to see a list of current security incidents. These Incidents can be used to track threats such as suspicious email messages and to conduct detailed investigation on those emails and drive them to remediation.

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To access the list of current incidents for your organization, navigate to Security & Compliance Center in the Office 365 admin center –> go to Threat management –>Review –> Incidents.

Purchasing Office 365 Threat Intelligence:

Office 365 Threat Intelligence is available by default in Office 365 E5 and if you’re using a different plan such as Office 365 Enterprise E3 or Office 365 Enterprise E1, then you can add Office 365 Threat Intelligence as an addon to your existing plan

Alright folks, that’s all I have for Part 1 and I’ll see you folks on Part 2 …. Good luck in keeping your Office 365 ecosystem secure by utilizing all the features that I’ve described above!!!

 

Recording of SharePoint Virtual Summit 2018 :

For all those folks who missed the live streaming of the SharePoint Virtual Summit yesterday , here’s the link to view the recording . #SPC2018

https://mediastream.microsoft.com/events/2018/1805/SharepointSummit/index-od.html

 

Good luck with all the new features in SharePoint Online & OneDrive for Business ….Happy SharePointing!!!!

Webinar on the new features of SharePoint Online and OneDrive for Business :

Hi All,

Please join us for a webinar on May 19th ,2018 at 6:00 pm IST on ”Deep Dive into the new features of SharePoint Online and OneDrive for Business-Part 2″

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Agenda:
This is continuity of our previous session on the same topic .If you haven’t attended Part 1 of this session you can view the recording from the link below . We will be discussing in detail about all the new features that has been rolled out by Microsoft for SharePoint Online and OneDrive for Business

Part 1 recording : _ https://youtu.be/LPohYbozOSM

Link to enroll for Part 2 :_ https://www.c-sharpcorner.com/events/deep-dive-into-the-new-features-of-sharepoint-online-and-onedrive-for-business-part-2

Thanks for enrolling yourself for this session !!!

I’ll be talking on Global Azure Bootcamp this year:

I’ll be talking on Global Azure Bootcamp at Bengaluru this year .

GAB slide

The details about the event as well as the agenda can be found in this link : http://bengaluru.azurebootcamp.net/

Office 365 groups -What you need to know?

Office 365 groups lets you choose a set of people that you wish to collaborate with and easily set up a collection of resources for those people to share. Resources such as a shared Outlook inbox, shared calendar, shared document library, Planner and a site for collaborating on files are a part of an Office 365 group.

The best part of Office 365 groups is such that you don’t have to worry about manually assigning permissions to all those resources because adding members to the group automatically gives them the permissions they need to the tools your group provides. Additionally, groups are the new and improved experience for what we used to use distribution lists or shared mailboxes to do.

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Although, Office 365 groups helps in addressing many gaps from a collaboration stand point it has become a huge challenge for IT/Office 365 administrators to manage them. So, in this article I’ll be explaining in detail about what Office 365 groups is all about, how you can create it and what are the different sources from which we can create an Office group. So, let’s get into the details …

  1. What are Office 365 groups?

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Well, to put it in very simple words, Office 365 groups is nothing but a cross-application membership service in Office 365. It’s an object created in Azure Active Directory with a list of members in it and also has some inbuilt workloads associated with it such as a SharePoint Team site, Yammer Group, Shared Exchange mailbox, Planner, Power BI and OneNote. You can add or remove people to the Group just as you would add any other group-based security object in Active Directory.

So, what does this mean to me? Well, it simply means that you don’t need to go to different places in your Office 365 eco-system to collaborate with your team members or to find a document that’s stored in a SharePoint document library in a SharePoint site. You have a single console now called as Office 365 groups which can help in bringing all the required workloads into one single hub so that it’s easy for you to collaborate within your team members while you’re working on a project.

Alright, I think I’m just talking all technical stuff till now, but I haven’t really talked or even showed you folks about how this can add value as an end user or as a project manager/ team lead. So, let’s get into the fun stuff now ….

Every time I create an Office 365 group this is what it looks like …

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I would get a welcome email in my mailbox stating that the group is ready and the members whom I’ve added to the group would receive a similar email notification stating that they’re a part of that group now. If you’re using Outlook 2016 or Office 365 Pro Plus, then the group would automatically get mapped as a folder in your outlook client as shown in the image below.

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In addition to that, once you have created a group you would get the below mentioned workloads by default along with the Office 365 group.

a) Conversations -This helps you to have email conversations within the group by sending an email to the group’s email address as shown in the image below. Any conversation which happens within the group can be viewed by all the members of the group.

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b) Files -You can upload all the files related to your project /team in this Tab and once it’s uploaded here it will be available to all the team members as shown in the image below.

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c) Calendar (you can schedule or view the meeting on the group if you’re a member of the group). In addition to this you can view your own calendar as well in the same Tab.

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d) Notebook (Notebook which is used to share updates with the entire team in the group or you can create new section which is password protected). This can be used for capturing meeting points or something of that sort.

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In addition to all these tabs, you would notice an ellipsis button towards your right side next to the “Notebook” Tab as shown in the image below. Clicking on that ellipsis would give you two options as shown in the image below. 1.  Planner & 2. Site

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Now, let’s look into these two options.

e) Planner (You can create tasks and plan them using planner). Any tasks that you need to plan as a part of your project can be added to the Planner with appropriate deadlines. You would also get email reminders for tasks that are nearing the deadlines.

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f) Site (SharePoint group site, which can upload documents or create new pages, web part, InfoPath form, etc.). So, when you click on site it would take you to a SharePoint Site which has the Modern experience and you use this for document collaboration and other SharePoint related stuff.

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Note: The “Files” tab which I was talking about earlier is nothing but a document library which is a part of this SharePoint site. So please don’t get confused that it’s a different document library altogether. I see many people getting confused about these two workloads in an Office 365 group where they think that these are two different pieces altogether. So please bear in mind that these are both the same. The reason why Microsoft has given this as two pieces is, using the “Files “tab you can directly upload the files/documents to the document library instead of navigating to the “Site” tab and uploading it to the document library from there.

Listed below are the features that you get in the Modern SharePoint site …

  1. Responsive Pages to provide Team News
  2. Group Classification and Privacy always on display, an indicator for external users will also show up here
  3. Jump to the Outlook Conversations or manage Group members right here
  4. Create something new: Document Libraries, Lists, Pages, etc.

Now, that I have given an overview of Office 365 groups and the workloads in it and its functionality let’s try to understand how to create an Office 365 group. Well, when I think about it, it really excites me and scares me at the same time and I’ll explain the reason for that below.

The below mentioned image depicts the different ways of creating an Office 365 group in Office 365 (meaning, the different places from which an end user can create an Office 365 group)

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Note: As shown in the image above, an Office 365 group can be created from all these different sources and this may or may not change in the mere future (meaning, Microsoft can add few more sources from which you can create an Office 365 group, or they might even remove the creation of an Office 365 group from a specific source).

As of today, any end user who has access/license assigned to all these applications can create an Office 365 group. Of course, this is really exciting to me from an end user perspective as I don’t need to go to a specific location in Office 365 to create an Office 365 group and it can be created from within SharePoint, Outlook, Planner, Power BI, Teams, Yammer, Microsoft Dynamics 365 & StaffHub.

But when I think about this from an IT admin/ Office 365 admin perspective it really scares me because this would just open the door for all the users to create an Office 365 group either knowingly and unknowingly (meaning, may be the users intent was just to create a Yammer group or a Planner but, in the backend, it creates an Office 365 group and the user wouldn’t know about this).

However, there’s a catch here. If you pay attention to the image above you would notice that the behavior or the features of the Office 365 group is not the same when its created from a different source (meaning, when a group is created by the creation of a Team in Microsoft Teams you would only get outlook, Teams, SharePoint & Planner and not Yammer. On the other hand, when an Office 365 group is created as a result of the creation of a Yammer group you would only get Yammer, SharePoint & Planner). So, the point here, there’s going to be difference in the features/workloads you get in an Office 365 group based on what’s the source. The reason behind this is, Office 365 acts as a building block for all these groups created in Yammer, Teams and so on.

Now, if you’re interested in knowing more about the functionalities of all these groups and how they differ based from which source they get created then please go through the links below.

  1. Creating a Planner in Office 365 (this would create an Office 365 group in the backend) :_ https://support.office.com/en-us/article/create-a-plan-in-microsoft-planner-93e65b03-6fac-4661-a502-e3161475ab93
  2. Creating a group in Outlook :_ https://support.office.com/en-us/article/create-a-group-in-outlook-04d0c9cf-6864-423c-a380-4fa858f27102
  3. Creating a group in Yammer :_ https://support.office.com/en-us/article/create-a-group-in-yammer-b407af4f-9a58-4b12-b43e-afbb1b07c889
  4. Creating a group in StaffHub :_ https://support.office.com/en-us/article/add-employees-or-groups-in-microsoft-staffhub-f56ba0bb-8ca2-4583-8c0e-e10be3fc8985
  5. Creating a group in Power BI: _ https://docs.microsoft.com/en-us/power-bi/guided-learning/publishingandsharing#step-6
  6. Creating group in Microsoft Dynamics 365: _ https://docs.microsoft.com/en-us/dynamics365/customer-engagement/admin/deploy-office-365-groups
  7. Creating a team in Microsoft Teams( this would create an Office 365 group in the backend) :_ https://support.office.com/en-us/article/create-a-team-for-staff-in-microsoft-teams-314ac9d5-36a9-408e-8ae4-7ef20e9f1ddf
  8. Creating a modern team site in SharePoint Online (this would create an Office 365 group in the backend):_ https://support.office.com/en-us/article/create-a-team-site-in-sharepoint-online-ef10c1e7-15f3-42a3-98aa-b5972711777d

So, I believe by now you would have understood the beauty of an Office 365 group and how to create it and what are the different sources from which you can create an Office 365 group.

Now, let me get into the flip side of this….I believe by now you folks would have understood  that Office 365 groups is the basic building block for all the groups that gets created from different sources and let me also tell you that it’s also possible to create a group in Yammer or create a Team in Microsoft Teams from an existing Office 365 group ( meaning , when you create a new group in Yammer or while creating a Team in Microsoft Teams it creates an Office 365 group and that’s something which I already explained before .In addition to this I can create a Yammer group or a Team in Microsoft Teams from an existing Office 365 group ) as shown in the image below .

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Note: In the image above, you can see that I’m trying to create a Team in Microsoft Teams and it gives me an option to choose an existing Office 365 group that already exists in Azure AD.

Behavior of an Office 365 group when it’s connected to Microsoft Teams:

  1. When a Group is created through Teams, the privacy of the Office 365 Group is automatically set to private and cannot be changed.
  2. You can add a Teams chat to an existing Office 365 Group if it’s set to private and has fewer than 600 members in the group. Note that this may change in the future.
  3. Teams cannot be added if the Office 365 Group uses Yammer for conversations instead of Outlook, as mentioned above

 

Behavior of an Office 365 group when it’s connected to a Yammer group:

Outlook Conversations are for emails; Microsoft Teams are to live chat and Yammer is for forum-like threaded conversations. Yammer conversations are a little different, as they are not always available with Office 365 Groups. To get an Office 365 Group with Yammer Conversations, you must create it from within Yammer and Yammer only.

If you decide to create a Yammer connected group, it’s exclusive. You will not be able to use the Outlook Conversations, Microsoft Teams, or the Calendar.

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The behavior of an Office 365 groups varies based on which service it’s connected to and you can test if for yourself by creating it from different sources.

Alright. That’s all I have for this blog post and I’ll come back to you folks soon on different topics in Office 365 groups such as 1. How to restrict the creation of Office 365 groups to all the users? 2. Best practices for Office 365 groups administration 3. PowerShell for Office 365 groups etc.

Please stay tuned until then and good luck with Office 365 groups!!!

 

 

 

 

 

 

 

 

 

 

 

Recording of our webinar on “Deep Dive into the new Features of SharePoint Online and OneDrive for Business -Part 1 ” by Jayanthi

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Webinar Recording :_  https://youtu.be/LPohYbozOSM

 

Link to the PPT Slides :_ https://www.slideshare.net/JayanthiP4/deep-dive-into-the-new-features-of-share-point-online-amp-onedrive-for-business-part-i

Please keep checking my blog site for more webinars and useful articles .

Good luck with the new features in SharePoint Online and OneDrive for Business !!!