Getting started with Microsoft Teams Connect shared channels

Overview

In a world that is interconnected, organizations need to freely collaborate across boundaries, because connections with partners, vendors, and customers have always been very critical for any business to succeed. In addition to that, more than ever before, the need to collaborate with external partners in Teams with the same ease and efficiency that you would normally collaborate within your own company employees has also become very important. The old model simply will not work for the new business needs because time is key for any business to succeed. So, we need a solution that is secure, governable, compliant and most of all something that overcomes the challenges that we had in the past. So, Microsoft Teams Connect brought that dream to reality. In this blog post we will discuss about what is Microsoft Teams connect shared channels, how to set it up and how to securely collaborate using shared channels.

For demo purpose, we would be using two users here who belongs to two different tenants.

Tenant 1:

Domain – vigneshganesan.com

User – vijaianand@vigneshganesan.com

Tenant 2:

Domain – vigneshcloud.com

User – vijai@vigneshcloud.com

In Tenant 1, user will create a shared channel and share it with Tenant 2 user. Tenant 2 user can access the Tenant 1 shared channel without switching the organization in Microsoft Teams.

Topics covered

This article demonstrates how to enable and seamlessly collaborate using Teams shared channel by following the six steps given below.

  • Enable shared channels in Teams Admin Center
  • Enable external access to users
  • Enable shared channels with all external organizations
  • Create Shared Channel in Teams
  • Share the channel with external user
  • Access the shared channel

Pre-requisites

  1. Global administrator or Security administrator role in the respective tenant.
  2. Global administrator or Teams administrator role in the respective tenant.

Step 1: Enable shared channels in Teams Admin Center

In this step, you will see how to enable shared channels in Teams Admin Center. This step must be performed in both the tenants (Tenant 1 & Tenant 2).

Note: By default, this option is enabled in Teams Admin Center.

  1. Open browser and navigate to Teams Admin Center.
  2. In the left navigation, expand Teams and click Teams Policies.
  3. Click the Teams policy for which you want to enable shared channels, turn on the shared channels and click Apply. The following options are available as part of shared channel.

Create Shared Channels – Team owners can create shared channels for people within and outside the organization. Only people added to the shared channel can read and write messages.

Invite external users to shared channels – Owners of a shared channel can invite external users to join the channel, if Azure AD external sharing policies are configured. If the channel has been shared with an external member or team, they will continue to have access to the channel even if this control is turned off.

Join external shared channels – Users and teams can be invited to external shared channels, if Azure AD external sharing policies are configured. If a team in your organization is part of an external shared channel, new team members will have access to the channel even if this control is turned off.

Step 2: Enable external access to users

In this step, you will see how to enable external access to users so that they can participate in external meetings and to see external participants’ presence in the channel. This step needs to be performed in both the tenants (Tenant 1 & Tenant 2).

  1. Open browser and navigate to Teams Admin Center.
  2. In the left navigation, expand Users and click External access.
  3. Under Teams and Skype for Business users in external organizations section, select Allow all external domains option from the dropdown.

Step 3: Enable shared channels with all external organizations

In this step, you will see how to enable shared channels with all external organizations access to users so that they can participate in external meetings and to see external participants’ presence in the channel. To achieve this, B2B direct connect default settings should be changed to allow all organizations. This step needs to be performed in both the tenants (Tenant 1 & Tenant 2).

Note: We can allow access to specific organizations also.

  1. Open browser and navigate to Azure Active Directory.
  2. In the left navigation, click External Identities -> Cross-tenant access settings -> Default settings-> Inbound access settings-> Edit inbound defaults.
  • Click B2B direct connect ->External users and groups -> select Allow access.
  • Click Applications-> select Allow access. Click Save.
  • In the left navigation, click Cross-tenant access settings -> Default settings-> Outbound access settings-> Edit outbound defaults.
  • Click B2B direct connect -> Users and groups -> select Allow access.
  • Click External Applications-> select Allow access. Click Save.

Note: Changes to cross-tenant access settings may take up to six hours to take effect.

Step 4: Create Shared Channel in Teams

In this step, you will see how to create a shared channel in Microsoft Teams app. This step needs to be performed by the user in Tenant 1.

  1. Open Microsoft Teams.
  2. Navigate to the Team where you need to create the shared channel, click more options (…) and then click Add Channel.
  • Enter the channel name, select Shared option from Privacy drop down and click Create.

Step 5: Share Channel with external users

In this step, you will see how to share channel with external users. This step needs to be performed by Tenant 1 user.

  1. Open Microsoft Teams.
  2. Navigate to the shared channel, click more options (…) -> Share Channel-> With people.
  • Enter the email address of the user and click Share.
  • Click Close.

Step 6: Access the shared channel

In this step, you will see how to access the shared channel without switching the organizations in Microsoft Teams. This step needs to be performed by the Tenant 2 user.

  1. Open Microsoft Teams.
  2. Login using Tenant 2 user.
  3. You can view the shared channel in Teams as shown below without switching the organization.

Summary

So finally in this blog post we saw how to enable Teams shared channel as an admin and how your users can share the channel with external participants so that they can access the content in the shared channel without switching the organization in Microsoft Teams.

Advertisement

India Cloud Security Summit 2022 session recordings

India Cloud Security Summit, 2022 is a one-day free virtual event organized by the Microsoft 365, Power Platform & Cloud Security India User group. This year’s event was held virtually on Oct 29th, 2022 and was organized by the Microsoft community members – Vignesh Ganesan, Jasjit Chopra, Narasima Perumal Chandramohan, Shrushti Shah, & Mythili Ranganathan. In this year’s event we focussed on Cloud Security topics related to Microsoft 365, Microsoft Azure, Microsoft Power Platform, Dynamics 365, and Endpoint security. This is the second Cloud Security event from the Microsoft Community in India followed by the first one which we had on August 2021.This event had close to 50 sessions with three different tracks and we had speakers from different parts of the world who joined virtually and shared their knowledge and expertise on various Microsoft Cloud Security services. Our speakers line up included Microsoft MVPs and RDs, Microsoft engineering and Sales team members, Industry leaders and Cybersecurity experts.

We had close to 1200 registrations and 300 live attendees for this event. If you missed the sessions, then please use the link below to view all the session recordings and please to subscribe to this YouTube channel without fail to view all our session recordings.

Also,if you’re not a member of the Microsoft365,Power Platform and Cloud Security India meetup group then please use the link below to become a member so that you can be a part of all our events.

Microsoft365,Power Platform and Cloud Security India user group : https://www.meetup.com/Microsoft-365-and-Power-Platform-User-group-India/

Microsoft Viva Days 2022 Virtual event

Microsoft Viva Days 2022 is the first-ever event in India for Microsoft Viva products. It was held on May 14th and organized by Microsoft community members – Jasjit Chopra, Narasima Perumal Chandramohan, Vignesh Ganesan, Shrushti Shah, & Mythili Ranganathan. This was a one-day virtual event which saw great success and participation from all around the globe. More than 550 people registered themselves to attend the event. The registrations and attendances both exceeded our expectations and we had around 80+ attendees.

The goal of the event was to make people aware of and to give them a deeper knowledge about Microsoft Viva products – topics, learnings, connections & insights. We conducted a total of 11 sessions which received a lot of enthusiasm in the form of questions and answers from the speakers in the chat. The sessions were delivered by renowned Microsoft MVPs, MCTs, MCPs, experts, and community leaders & speakers from different places of the world.

Special thanks to all speakers who helped make this event a success (Vignesh Ganesan, Manpreet Singh, Abhijeet Jadhav, Narasima Perumal, Shrushti Shah, Aroh Shukla, Nanddeep Nachan, Smita Nachan, Siddharth Vaghasia, Kat Greenan, Ana Inés Urrutia, Sara Fennah, Lesley Crook & Merethe Stave).

You can find all the details about the event on the event website www.microsoftvivadays.com and for those who missed the event, please find the session recordings below.

Also,if you’re not a member of the Microsoft365,Power Platform and Cloud Security India meetup group then please use the link below to become a member so that you can be a part of all our events.

Microsoft365,Power Platform and Cloud Security India user group : https://www.meetup.com/Microsoft-365-and-Power-Platform-User-group-India/

Recording of my webinar on Fundamentals of Microsoft Security , Compliance and Identity

Hi Folks ,

Please find the recording of my webinar on Fundamentals of Microsoft Security , Compliance and Identity as well as the slide deck from the link below .

Webinar recording :_ https://youtu.be/akrEnqK6Dsc

Slide deck :_ https://www.slideshare.net/VigneshGanesanMCPMCI/fundamentals-of-microsoft-365-security-identity-and-compliance

Please enroll yourself as a member in the Office 365 and Power Platform user group -India to attend all our upcoming webinars and inperson events .

Meetup group URL :_ https://www.meetup.com/Microsoft-365-and-Power-Platform-User-group-India/

Getting started with Project Cortex and SharePoint Syntex

Hi Folks ,

I hope you’re all doing good and staying safe at home . Eversince the announcement of SharePoint Syntex at Microsoft Ignite earlier this year it has started to become a buzz word in the SharePoint community . So if you’re someone who’s new to this and if you’re interested in understanding in detail about SharePoint Syntex then here’s our webinar recording on the same .

Webinar recording on Project Cortex & SharePoint Syntex :_ https://youtu.be/LtxGeRiICrY

MS Teams webinar learning series starting from May 1st onwards

 

webinarHi Folks ,

I hope everyone is doing good and staying safe at home . Its been quite a long time since I wrote a blog post and hence I’m back here after a very long time with some exciting news on MS Teams learning  . So in this blog post I’d like to introduce the new MS Teams webinar learning series which we have planned from the “Office 365 and Power Platform user group “ in India . While this meetup group is focussed to deliver online and inperson sessions on all the Office 365 , Power Platform & Dynamics 365 topics , this webinar series is dedicated only to Teams and hence anyone who’s new to Teams or who’s interested in gaining a level 300 knowledge in Teams can join these free sessions and gain more knowledge on Teams .

We will be having a series of sessions on IT Pro topics , Teams development , Teams Voice , end user sessions and also on Security and Complaince on Teams and hence please make use of this learning series . All the sessions will be delivered by Microsoft MVP’s and industry experts and I’ll also try to invite my colleagues from Microsoft as well to deliver few sessions .

The first session on this series is planned to happen on May 1st at 6PM IST and please find the link below to register for this session . We will also have the recordings of these sessions published on my YouTube channel and you can find the link to that as well below . We’d recommend you to join the webinar directly rather than waiting for the recording as that’s where you get to ask all your questions .

Thanks and good luck in learning MS Teams !

Registration for the webinar :_ https://www.meetup.com/Microsoft-365-and-Power-Platform-User-group-India/events/270077358/ 

My YouTube channel where the recordings will be published :_ https://www.youtube.com/channel/UC5SHpuCcdOEC3eTUQXjK1WA?view_as=subscriber 

 

Global Microsoft 365 Developer Bootcamp 2019- Chennai

SPFx

Hi Folks ,

Myself and Microsoft MVP Vijai Anand will be delivering a session on ” What’s new and what’s next in SharePoint Development for Enterprise & SPFx?”  at the Global M365 Developer bootcamp at Chennai on Oct 12th . The complete details about the event can be found from the link below . So if you’re planning to attend the event please do attend our session as we have some great stuff to talk about and some cool demoes to show .

Event details :_ https://www.meetup.com/XMonkeys360/events/263022459/

I’ll be talking at Microsoft Ignite Tour Mumbai…

Hi Folks ,

ext.jpg

If you’re planning to attend the Microsoft Ignite Tour at Mumbai , then I’d definitely urge you folks to stop by for my session on  “Live events and employee engagement with Yammer , Stream & SharePoint “ and also for a workshop on Microsoft Teams administration ,i.e. ” A day in the life of a Teams admin “ to improve your MS Teams administration skills .

In addition to that I’ll be on the teams booth for the rest of the day . So please meet me there for some cool demoes on MS Teams and also to get your queries sorted on MS Teams . See you folks there !!! It’s gonna be loads of learning and fun . MSIgniteTheTour

Live events

Teams Admin workshop

My session details :_ https://sessioncatalog.myignitetour.techcommunity.microsoft.com/mumbai?fbclid=IwAR2LPM1RhD40Va0y690DwQzU-tmDL9mb8Tkx2aR2UKHFv_lnWPr7DxrE_Os

C # Corner Annual Conference 2019 – Session on Microsoft Teams Apps

 

COVER IMAGE.PNG

Hi Folks,

Please join us for a session on Microsoft Teams Apps at C # corner Annual conference this Saturday at Delhi . The complete details about the conference can be found in the link below . See you folks there !!!

Annual conference 2019 : https://conference.c-sharpcorner.com/